The Benefits of Using HireTrack Eclipse
HireTrack Eclipse allows a company to retain control of its operations
By giving instant access to all the information in an easy to understand layout, it helps managers and staff make the right decisions to efficiently manage their business.
The benefits from using HireTrack Eclipse include:
Reduced Overbooking of Equipment
By always showing the availability of equipment while creating a list, the user can easily select the equipment that is currently available rather than selecting the equipment that they normally use. This reduces the amount of subhires that are required.
The rental managers dedicated screen allows all the hires and their interactions to be seen. The manager can arrange best equipment use, again minimising subhires and hard to fill shortages. Customers report massive improvements in equipment utilisation with correspondingly higher profits.
Time Saving
The program allows you to enter a customer's order and within minutes have all the paperwork produced, including quotes, warehouse lists, invoices and subhires – and you know what you have in stock for the period without having to go through paperwork or run down to the warehouse.
Keeping Track of a Job
By grouping all the parts of a job together in a single book, it is less likely that any aspect will be overlooked.
Using managers books such as the Hire Book and Planner, you can group all the common elements of multiple jobs together to allow the overall management of any particular job function. In large companies where more than one person is responsible for a job it allows each person to manage their part of the job. Meanwhile management can oversee and organise one complete aspect of all the jobs and therefore ensure the smooth and efficient running of the whole company.
Flexibility
Over 10 years HireTrack Eclipse has been continuously updated to meet the current requirements of a busy and successful rental company. When you do something, no matter what, (from peculiar pricing to part shipments), there's always somewhere in the program to record what you've done and why.
You can use the system with bar coded equipment, non barcoded equipment or a mixture of both. The new facilities you will need as your business changes and grows, are already built into HireTrack Eclipse so there'll be no need to change your software.
Complete Solution
By integrating rental, crewing, transport, invoicing, emails, orders, sales and subhires, everything a rental company needs is in the one package. Only the back end accounts payable remains separate so you can keep your existing accounts package, but with HireTrack Eclipses powerful integration facilities the information is easily accessible where you need it. This means you can find out who your best customers are, what your best lines are, how much each piece of stock earned and how much it's worth.
Keeping Track of Equipment
With a complete trail of all equipment movements and innovative equipment handling, such as our unique late returns system, it means less equipment gets lost and stocktaking and stock control become simple.
What to Buy
Working out the best purchasing decisions for new equipment is easy with HireTrack Eclipse. Most companies purchase equipment based on what they feel they need, which is often based on how difficult it is to get hold of something rather than how often they need it. We all forget the things we frequently subrent if they are hard to get hold of, but remember the sub rentals that were large ‘one offs’ or hard to arrange. With HireTrack Eclipse the utilisation reports are close to hand and can quickly answer the most important questions.
Simplified Roll Out
Whilst implementing a rental program is never going to be completely easy, HireTrack Eclipse makes it much easier, especially for getting the basics quickly established:
- You install the program on your network following our simple instructions.
- Then, we will import your equipment and customer details, (free of charge if within three months of purchase), from the Excel data template we will supply you with.
- Next, you quickly enter the business rules for how your company operates (users, tax codes, document references, etc) so that the programme is configured correctly for use.
- Finally, your users are trained in the areas of the programme that they will need to use on an everyday basis.
HireTrack Eclipse's consistent user interface, online help and animated examples will make you productive with the minimum of fuss.
Bespoke Implementation
Of course much more can be done to fine tune the programme to your business needs, particularly from the point of view of paperwork and management reports. Many users see this as “work-in-progress” and do not let it get in the way of immediately deploying the powerful facilities that HireTrack Eclipse gives them in managing their rentals.
We offer a complete “turnkey” solution, with all reports and custom tools written in time for implementing HireTrack Eclipse company-wide. We can quote for providing this service following a consultancy day at your premises.
